(Q1.)How can I request for Form 16 / 16A?
- Login to TRACES as deductor and submit download request for Form 16 / 16A under 'Downloads' tab. File will be available under 'Requested Downloads' in 'Downloads' tab. Text file will be provided containing details of all requested PANs. User must convert this text file to PDF using 'TRACES PDF Generation Utility'. This utility will convert the text file into individual PDFs for each PAN. Deductor can also opt to digitally sign the PDFs while converting.
(Q2.)Can deductor download Form 16 without being registered on TRACES?
- No, only registered user (deductor) on TRACES can download Form 16 / 16A.
(Q3.)I have submitted download request for Form 16 for all employees. All forms have been successfully downloaded except one. What should I do?
- Form 16 is generated only for valid PAN. In case of invalid PAN or if the PAN is not reported in TDS statement, Form 16 will not be generated. So, Deductor need to make it sure that the concerned PAN mentioned correctly in Annexure I as well as in Annexure II.
(Q4.)Is there any data downloading limit for Form 16 / 16A?
- There is no such limit.
(Q5.)What is the password for opening Form 16 / 16A text file?
- The password for opening Form 16 / 16A will be your TAN in capital letters, i.e., AAAA11111A
(Q6.)Can form 16/16 A be downloaded from TRACES without making any tax deduction for specific quarter/ financial year?
- While filing a statement if deductor raise flag A , B , T or Y , only in that case deductor can download form 16/16A even without making any deductions.
(Q7.)I am a taxpayer, my deductor has not issued Form 16 to me, and I want to download it from the TRACES?
- Through a taxpayer login, Form 16 cannot be downloaded. Only a deductor can issue Form 16 to his employee.
(Q8.)From which financial year onwards can a deductor download Form 16?
- From FY 2007-08 onwards, deductor can download Form 16.
(Q9.)Whose signature appears on Form 16/16A?
- The signing authority on the Form 16/16A should be a responsible person of the company or firm.;
(Q10.)Why is 0 amount reflecting in my deductees Form 16/16A, where as I have deducted and deposited correct TDS amount?
- In Case of Unmatched/ Overbooked challan in Form 16/16A the amount under TDS deposited column will Show as ZERO. However, this amount will reflect in 26AS .
(Q11.)What should I do in case the company name is updated wrongly in Form 16 (Part A)?
- Deductor has to check the respective quarterly statement. If the Company's name is wrong in the statement, file a correction for the same. After the correction statement gets processed completly, download Form 16 (Part A).
